As an admin, or writer I want to give access to my document(s) so that I can control who sees and contributes to them.

Acceptance criteria

Access management is granular, from space to specific document or group of documents
Access to a document or group of documents
- Admin or writer can give access to a document or group of documents from contextual actions in the document itself or in the document preview.
- When the space is Public access can be given by sharing a link or by email.
- Documents inherit visibility from their parent space (Public or Private).
- In a Public space, admins can make individual documents private and revert them back.
- In a Private space, documents cannot be made public.
- Private spaces only allow inviting by email — no link sharing. In the first stage by looking for a member name who already has an account on Seed.
- Public spaces allow inviting by email and by link.
- Inviting someone to a document in a Private space limits the access to that document only in the space.
- Inviting someone to a document in a Public space allows to see the whole space.
- Admins can change roles and remove access.
- Writers can change roles and remove access except for the admin.
- Sharing settings can optionally cascade to subdocuments.

Design

Access to permissions to a document or group of documents

A) From contextual actions in the document itself

Public space → The "Share access" modal shows 2 options "Invite by link" and "Invite by email". Since is public by default status is: "Anyone with the link can view"

Private space → The "Share access" modal should only show "Invite by email" — no "Invite by link" tab at all.

In the first stage by looking for a member name who already has an account on Seed.

B) From contextual actions in the document preview (card / link view)

Clean 🧼 contextual options list

Take the opportunity to clean up the list of options by prioritizing them and grouping related actions.

Remove options that don’t make sense. This list shouldn’t become a “dumping ground” for options that we don’t know where else to place 🗑️🗑️
- "All documents" do not need to be here. Remember the UX principle of keeping actions in one place rather than duplicating them across multiple locations.
- "Subdocuments" Since we have the File explorer we can remove this. The way it looks when you click is really weird UX.
- Why we have "Hide Fragment citations"?.
- Reconsider where Attributes belongs; its current placement doesn’t feel UX-friendly.